12. Login/Online User Registration

The following functions are available after logging in to the NDL Search.

• Request
• Modify current requests or review your request status and request history
• Review or modify user information
• Store bibliographic records in My List
  You need not log in to the NDL Search to search for library materials.

• Once you log in to NDL Search, you will automatically log in to both Mina Search and the National Diet Library Digital Collections thanks to our single–sign-on system.

12-1 Login（1-a）

1. Login dialog

Click the Login button in the upper right corner of the screen to display the login dialog.

・Login button on a PC

If you are using a smartphone, tap the three dots in the upper right-hand corner to display the login dialog.

・Login button on a smartphone

2. Log in

To login to NDL Search, enter your user ID and password, then enter the verification code you received per (2) Receive the authentication code.
※The login procedure after you enter your user ID and password and click the Log In button will differ depending on whether or not you have registered an email address.
※As long as you login repeatedly within a short period of time and without any changes to your browser environment, you will only need to use an authentication code to log in one time.

(1) Enter your user ID and password

Enter your user ID and password in the login dialog.

If you have forgotten your password but have registered an email address, you can reset your password by clicking the Forgot Your Password? link in the login dialog, then entering your user ID and email address.
If you do not know your user ID, you can request that we resend it using the User ID Resend Request Form (Japanese only).

User ID

An NDL User ID comprises a string of alphanumeric characters.

For example, E123…

Password

Passwords are case sensitive, so be sure to distinguish between upper-case and lower-case letter when entering your password.

The password is displayed as dots but can be revealed by clicking on the eye icon next to the password box.

(2) Receive the authentication code

After entering your user ID and password in the login dialog and clicking “Login”:
If you have not registered an email address, the “(2-1) Enter the email address to which you want to send the authentication code” dialog will appear.
If you have registered an email address, the “(3) Enter authentication code” dialog will appear.

For details about the authentication code notification email, please refer to “(2-2) Receive the authentication code by email.”

(2-1) Enter the email address to which you want to send the authentication code (If no email address is registered)

Please enter the email address to which you want to send the authentication code and click “Send authentication code.”
The page will switch to the “(3) Enter authentication code” dialog, and an authentication code notification email will be sent to the entered email address.
The email address you entered on this page will be automatically registered in your user information after a successful login.

(2-2) Receive the authentication code by email

A notification email containing a 6-digit numeric login authentication code will be sent to the email address registered in your user information, or to the email address entered in the “(2-1) Enter the email address to which you want to send the authentication code” dialog.
Please check that you have received the notification email using your email application, etc. The authentication code is valid for 15 minutes from the time it is issued.

When checking the notification email, please be careful not to close the “Enter authentication code” dialog displayed in your browser.
The authentication code is the 6-digit number shown under “認証コード/Authentication Code” in the notification email (the portion outlined in red in the image below).
Emails sent by our institution that notify you of the authentication code do not contain any URLs, in order to prevent phishing scams.

Example of an authentication code notification email

(2-3) Alternative authentication method for users unable to receive the authentication code via email (Receiving the authentication code via automated voice call)

If you do not have an email address or cannot receive the notification email at your registered email address, users with official user registration residing in Japan can receive the authentication code via an automated voice call to the phone number registered in their user information. (This authentication method via automated voice call is not available to users with simple user registration or users who have registered an overseas phone number.)

To receive the authentication code via an automated voice call, click the link at the bottom of the “Enter the email address to which you want to send the Authentication code” dialog or the “Enter the Authentication Code” dialog that says “If you don't have an email address, please check for alternative authentication methods.” (the portion outlined in red in the image below).

Link to the alternative authentication method on the “Enter the email address to which you want to send the Authentication code” dialog

Link to the alternative authentication method on the “Enter the authentication code” dialog

In the “Authentication code contact phone number confirmation” dialog, enter the phone number registered in your user information, and then click the “Listen for the authentication code via automated voice call” button.
A call will usually be made within one minute from the number 050-3642-5814 to the registered phone number.
An automated Japanese voice message will inform you of the 6-digit authentication code.
The authentication code is valid for 15 minutes from the time it is issued.

(3) Enter authentication code

Enter the 6-digit numeric authentication code sent to you by email or phone, and click “Login.”

Authentication code

The authentication code is a 6-digit number sent to you by email or phone and is valid for 15 minutes from the time it is issued.

(4) “Keep me logged in” setting

If you check “Keep me logged in” when logging in, you will not need to log in again on that browser for the next 60 days.
If you manually log out as described in “4. Log out,” or if 60 days have passed since logging in with “Keep me logged in” checked, you will need to log in again.

3. Top page after logging in

4. Log out

Click the My Account icon in the upper right corner of the page to display the My Account page and click the Logout icon in the upper right corner.
* When using from a terminal at the NDL, the Logout icon is not displayed.

12-2 User registration for individuals (1-b)

National Diet Library user registration for individuals is divided into two types according to the range of services available. Registration is free of charge.

• Anyone who is at least eighteen years of age is eligible to apply for user registration.
• To complete official user registration, a patron must present an identification document that verifies your name, address, and date of birth.
• Patrons must provide a current residential address. Workplace or school addresses are not acceptable.
• Irrespective of whether you apply to be an official registered user or a simple registered user, you may only obtain one User ID. We cannot issue multiple User IDs to one patron.

For more information on obtaining a registered user card or our user registration system, please refer to the User Registration section of our website.
Please understand that user registration for individuals is not available to institutions and corporations. Please refer to User Registration (Institutional) for the National Diet Library on the National Diet Library website and apply by postal mail.

12-3 Simple User Registeration （1-b）

Application procedure

(1)Enter your email address

Click the New User Registeration button at the bottom of the Login dialog to display User resistration dialog.

Enter your email address, read the terms and conditions, select the I Accept the above Terms and Conditions check box, and then click the Agree and Send button.

If your email address has previously been used to create an account, the message "This email address is already in use." will be displayed. In which case, click OK, and instead of going through simple user registration, log in using your existing ID. Please contact us if you have forgotten your existing ID or you don’t remember having registered previously.

(2)Receive email

We will confirm receipt of your application by sending an email from the ndl.go.jp domain to the email address you provided.
The email includes a URL that can be accessed to complete your user registration. Please access the URL within 24 hours.

(3)Select the registration type

Click the URL in the email to display the User registration dialog.
Select Simple user registration and click the Enter your user information button.

(4)Fill in and submit the application form

Complete the registration form with the necessary information and specify a password.

(5)Review your registration form

Click the Go to Confirm button to display your completed registration form. If all the information is correct, click the Confirm button to proceed.

(6)Confirm acceptance of registration form and display of user ID

Once your registration form is accepted, the message "Your application for simple user registration has been accepted" will be displayed together with your User ID. You will also be sent an email containing your User ID.

12-4. Official User Registration (1-b)

Application procedure

(1)Enter your email address

Click the New User Registration button at the bottom of the Login dialog to display the User registration dialog.

Enter your email address, read the terms and conditions, select the I Accept the above Terms and Conditions check box, and then click the Agree and Send button.

If your email address has previously been used to create an account, the message "This email address is already in use." will be displayed. In which case, click OK, and instead of going through official user registration, log in using your existing ID. Please contact us if you have forgotten your existing ID or you don’t remember ever having registered previously.

(2)Receive email

We will confirm receipt of your application by sending an email from the ndl.go.jp domain to the email address you provided.
The email includes a URL that can be accessed to complete your user registration. Please access the URL within 24 hours.

(3)Select the registration type

Click the URL in the email to display the User registration dialog.
Select Official user registration and click the Enter your user information button.

(4)Fill in and submit the application form

Complete the registration form with the necessary information and enter a password. You must also upload an image file of an Identification Document.

(5)Upload an Identification Document

To verify your identity, upload an image file of an identification document (e.g., driver's license, passport, student ID card, or other proof of identity) that shows your name, date of birth, and address. Click the "Click the box and choose the file you would like to upload" button to display a dialog box that will enable you to select an image file of an identification document saved to your device.

※Please be sure to upload both sides of a driver's license. If your latest address is shown only on the back of your ID, please upload an image of both sides.
※Please refer to the Identification Documents page on the NDL website for further information of what kinds of documents are suitable for verifying your identity.
※Screenshots of identity documents on a website or smartphone application cannot be used as the identification document. Please upload images which are photographed or scanned from the physical identification documents.
※Acceptable image file formats are jpeg or png. You may upload up to two files.

(6)Review your registration form

Click the Go to Confirm button to display your completed registration form. If all the information is correct, click the Confirm button to proceed.

(7)Confirm acceptation of registration form and display of user ID

Once your registration form is accepted, the message "Your application for official user registration has been accepted, and you have been granted simple user registration status." will be displayed together with your User ID. You will also be sent an email containing your User ID.

※Please refer to “12-7. Days required for final confirmation of the application.”
※Even while waiting for final confirmation, you will be able to login to NDL websites as a simple registered user and request Remote photoduplication, Article research, Interfacility requests for browsing (request only), and Reservations for browsing (request only) services via the NDL Search.

(8)Completion of the registration process

Once your identity has been verified, your registration type will automatically change from simple registered user to official registered user. We will send an email to your registered email address to notify you upon completion of this process.

You will also be sent a notification email if your application is declined because of an omission in required information or a discrepancy between your identification documents and the information you have provided. In which case, please login to the NDL Online and click Check Notices from the National Diet Library at the top page or click Notices from the National Diet Library on your My Account page. Click the Apply for official user registration button on your Review or update user information page to reapply.

Check Notices from the National Diet Library

12-5.Change Registration Type

You can apply to upgrade to official registered user or deregister your user information on your Review or update user information page. Please refer to the 11. User information.

12-6.Resetting your password（1-c）

How to reset your password

You will need your user ID and the email address to reset your password.

・Enter user ID and email address

Click the Forgot Your Password? button at the center of the Login dialog to display the following Reset password dialog.

Enter your User ID and email address, then click the Agree and Send button.

Receive email

An email confirming your request will be sent to your registered address.
The email includes a URL that can be accessed to reset your password. Please access the URL within 10 minutes.

Reset password

Click the URL to display the following Reset password dialog.
Enter a new password and click the Reset Password button. Please refer to the NDL Password Policy.
The message "You have successfully changed your password" is displayed when the change is complete.

12-7.Days required for final confirmation of the application

We are currently receiving a high volume of requests for new user registrations, and upgrades from simple to official registered user.
After your application, it will take about fifteen business days for final confirmation.